Job Title

Secretary

  • Position:
  • Salary: € - Commensurate
  • Location:
  • Job ID: 01808
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Job Description

We are currently seeking to recruit a Secretary on behalf of a client operating in the financial sector. If you are interested in pursuing your career within an established environment, Ceek would like to hear from you!

What is expected of you?

  • Scheduling of the committee/department meetings including communication with members to determine availability for meetings and sharing of information between members
  • Create agendas for all upcoming meetings and distribute amongst all members
  • Coordinate with officers within the department to ensure that all required information and documentation is prepared within the stipulated timeframe and used during the meetings
  • Maintain record of all cases discussed during the meetings through the meeting tracker
  • Take adequate and detailed minutes of the meeting and distribute them to all the members to obtain approval
  • Coordinate time allocation per case to ensure the agenda is adhered to
  • The issuance of the annual committee report providing a summary of the cases discussed and the decisions taken
  • The upkeep of both soft and hard copy files of past meeting minutes and all relevant documentation
  • Provision of assistance as required by members
  • Minute taking of other meeting as may be required from time-to-time
  • Carry out other duties that may be assigned by your superiors

What are you expected to bring?

  • An NQF level 4 and/or 5 in Secretarial or any other relevant subject
  • A minimum of 3 years experience in secretarial work
  • Experience in the scheduling, management of meetings and in minute taking 
  • Excellent written and verbal communication skills in Maltese and English is a must
  • Proficiency in the use of Microsoft Office Word and Excel are also important

What’s in it for you?

  • Commensurate salary
  • Company stability
  • Career prospects

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