Job Title

Office Administrator

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Job Description

Our client is seeking to recruit an organised Office Administrator to support the business by managing the reception area and conducting administrative duties and activities.

What is expected of you?

  • Attend to visitors and deal with all enquiries
  • Supply information regarding the organisation to clients and staff
  • Manage all business travel arrangements and bookings for management staff 
  • Answer, screen and direct calls
  • Handle incoming mail and other material
  • Schedule and confirm appointments and maintain boardroom appointment diary electronically
  • Assist in the planning and preparation of meetings, conferences and conference calls
  • Maintain the general filing system 
  • Manage office space ensuring the reception area is kept neat
  • Maintain an adequate inventory of office supplies and manage the stationery order
  • Set up and maintain filing systems
  • Liaise with internal and external contacts
  • Provide general administration and clerical support to other departments as directed by line management

What are you expected to bring?

  • Relevant work experience in a similar environment
  • Be a proven multi-tasker, able to handle several scenarios concurrently
  • Have strong organisational and problem-solving skills
  • Must be able to work independently and manage all projects and tasks in a timely manner
  • Computer literate and able to use general Office applications confidently, especially email and Excel
  • Be well-spoken in both English and Maltese
  • Be confident and have a outgoing personality

What’s in it for you? 

  • Pleasant working environment
  • Work with a strong brand

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