Job Title

Administration Assistant

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Job Description

We are currently seeking to recruit an Administration Assistant to perform a variety of administrative tasks in the Estates Department of one of Malta's leading organisations.

What is expected of you? 

  • Assist the manager in the administrative duties
  • Office administration including documentation & maintaining of records
  • Responsible for the digitizing of company documents and archiving
  • Assist in the preparation of regularly scheduled reports 
  • Viewings on Group properties 
  • Maintains and enhances relations with residents and staff of leased apartments
  • Write and distribute emails and inputting of data
  • Organize and schedule appointments
  • Creating and maintaining records
  • Provide general support to visitors and clients
  • Performs general office duties: answers the telephone, writes service requests, follows-up on completed or pending service requests, filing and orders office supplies and printed material

What are you expected to bring? 

  • Excellent computer literacy essential for administrative purposes
  • Working knowledge of office equipment, like printers and copying machines
  • Excellent communication skills essential for emails, meetings and for frequent liaison with all departments and employees
  • Must be meticulous and have excellent organisational skills
  • Verbal and written English proficiency are a must
  • Able to communicate with co-workers, management, residents and all outside contacts in a courteous and professional manner
  • Clean driving licence 

What's in in for you? 

  • Opportunity to work within a prestigious group of companies
  • Career prospects
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